6 iOS Apps Mental Health Clinicians Should Be Using Now

6 iOS Apps Mental Health Clinicians Should Be Using Now

Mobile Apps, for the folks that still adhere to traditional naming conventions, or Apps for short, are meant to help you get things done in a quicker and more efficient manner. But how often do many apps slow us down in our work processes. I’m not here to introduce newly introduced apps, but to highlight the six apps that have helped me in my clinical work environment. I know many peers have stuck to the traditional pen and paper. In some cases, that is still very effective. But in other cases, being assisted by an app is much more effective, secure, and convenient compared to pen and paper. Photographers have a saying that it’s the camera that you have with you is the best one. Similarly, having the tools at your disposal, on your phone or tablet, can free up your resources to take care of higher priority tasks in our ever growing to do list (e.g. eating, researching about possible treatments, thinking through about today’s patient load, making collateral phone calls). In no particular order here are the 6 iOS apps you need to use as a clinician.

iCloud Drive (Free)


One of the top Apps/solutions to securely store files and still have access across multiple mobile and computing devices.

Syncs with all Apple devices including iPad, iPhone, and all Apple portable and desktop computers.

This is your syncable and secure way of storing all your files, given that you can use the 5gb or purchased the minimal storage plans they offer. The best part is that you have the file wherever you have internet access. It can be accessed on your Apple device, computer, and even through There is one caveat, for HIPPA and for any client information, it’s better to add another level of security by creating and storing those confidential files in an encrypted folder (This will be another how-to article, so stay tuned). Most cloud storage services do have adequate security measures put in place, but for any identifying information, you ought to go beyond what HIPPA requires and secure your files to a higher degree and standards.

1Password ($2.99/Month)


Best application to store/create passwords and to store confidential personal and work info.

Syncs with every device that has a 1Password application including iOS, MacOS, Windows, and Android and with just one low monthly fee (it’s a small price to pay instead of having your accounts/personal information compromised).

This is the premier password/information keeper. Don’t let the name lead you to think that this is only about passwords. This stores practically any information you want in the most secure way (and small files too). You can trust and feel confident about storing your credit cards, passwords, secret notes with file attachments, software licenses, gift cards, and much more. Not only that, because security is becoming important as we expand our digital presence/identify, it is easy to accommodate the practical use of 1Password into your everyday use. Because of this application, 95% of my 1007 logins all have the maximum password lengths and combinations. This means that yes, even if you were to show someone your bank account password, they would not be able to memorize it since most banks allow 50 character combinations (e.g. yU7yUOGYtqMxrih4vWAXc J9vBNHMit5EwpZRo*/ktTxttBeo0L). Even if one of your accounts gets hacked, you can rest assure, no other accounts have been breached.

Apple (Free)




The easiest, simplest, and cheapest app to keep all your notes and thoughts.

Syncs with all Apple devices including iPad, iPhone, and all Apple portable and desktop computers.

Although there are many free and paid note taking apps. The most elegant solution for Apple devices is their It lets you organize notes into custom folders and even allows you to lock/secure specific notes that you can unlock through Touch ID, ala fingerprint. You can even use Siri to create notes for you if your hands are full. Not only that, one of the best things about the is that it syncs automatically across all your devices. You can even share your notes with other family members. For me, this is where I keep multiple to do lists, book recommendations, clinical recommendations and referrals, shopping lists, and even seminar/lecture notes. Although it may appear simple in function, the is quite powerful if you use it as your central repository of notes.

Apple (Free)




Unify all your calendars into one place with a decent built-in Apple Calendar app.

Syncs with all Apple devices including iPad, iPhone, and all Apple portable and desktop computers.

This is a solid performer all around. It is easy to understand, does most calendar things well. You can add various calendar services to it including most popular ones such as outlook, google, and your clinics calendar. What is nice is that you can have all your personal and work calendars synced and it is easy to use and navigate. Additionally, the is fully integrated into MacOS and iOS so you can use Siri to add or modify calendar events as well as have Siri repeat to you your upcoming appointments, all without lifting a finger. Many third-party calendar apps are also well-written, but because of the integration of Apple’s own app, it provides a seamless experience that you can easily incorporate into your life!

Scanner Pro 7 ($3.99)


One of the Best Scanning Paper Media Applications that does it all and is easy to use.

Syncs with many of the online storage services such as iCloud, Dropbox, Box, OneDrive, Google Drive, OneNote, Evernote, and your own WebDAV Server.

Often when I am in a rush and need to make a copy of something, I’ll just pull out my phone and use Scanner Pro to save it as a PDF so that I can refer to it later. This also does text recognition (OCR) so that you can search documents. This app is well written and is powerful, but to the user, the beauty is where the interface is simple and easy to use. It is the best way to scan and save documents, even if your office has a scanner or photocopier. Plus, there is added benefit of being green and eco-friendly, saving the environment by not using any paper. Another hidden feature that has made life much easier is that there is a paid fax function. The cost to fax is from $0.99 to $4.99 to fax to any of the 50 supported countries. If you do not have easy access to a fax (who does anywhere?), which I know many agencies still use, you can rest assure that you can still fax important documents at critical moments.

Authy (Free)


Simplifying and securing your accounts that have built-in Two-Factor Authentication, 2FA.

Syncs with iOS, MacOS, Android, MacOS, Windows, and Linux.

This is a very understand application, which should be an essential component to your internet security protocol. This is an app that centralizes all your Two-Factor Authentication (2FA) tokens. Not only that, it can sync across just about 99% of devices or computers you own. For those of you that are unfamiliar with 2FA, please refer to this previous Keen Aesthete article on internet security. If the services you utilize on the internet have 2FA, please do yourself a favor and turn it ON. It is a surefire way to secure yourself from having unauthorized access to your information.

Here is a brief list of some popular sites that utilize 2FA. Dropbox, Google, Box, Amazon, Paypal, Facebook, Yahoo, Microsoft, Snapchaet, LinkedIn, Twitter, and Instagram. For sites that support 2FA, go to the best 2FA database hosted by

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